Cash Management Officer

Responsibilities

• Update the cashbook and cash flow on a daily basis in a timely and accurate manner.
• Access online banking to make payments, reconcile bank statements to cashbook and cashflow ensuring all accounts are balanced on a daily basis
• Seeking appropriate authorisations and processing Faster Payment (FP)\CHAPS payment requests on the Finance System to required deadlines, liaising with Payroll as required.
• Processing of supplier payments including BACS, FP\CHAPS, RFT and Foreign payments with the bank.
• Generate payment runs and check the Accounts Payable payment files generated by the finance system prior to payment authorisation and inform the Senior Cash Management Officer of any issues arising, making recommendations for action required. Generate ad hoc payment runs as required
• Liaise directly with the Accounts Payable Team on issues relating to payments making decisions on actions required to resolve issues.
• Assist with entry, checking and reconciling of payroll pay overs on the Finance System for approval for payment to appropriate third parties, discussing and resolving queries with the outsourced payroll provider as required.
• Calculate PAYE, NI and Pension pay overs in conjunction with Payroll .Ensure payments are made within the deadlines.
• Assist in the operation of internal controls, carry out quality checks and maintain records as necessary to provide an appropriate audit trail
• Ensure all internal audit recommendations relating to Cash processes are implemented.
• Assist with statements and reports as required including quarterly report on time to pay Suppliers Invoices.
• Maintain contact with the bank through appropriate communication methods, including email, phone, etc.
• Maintain written procedures for appropriate aspects of this post and to participate in the development of the accounting systems and procedures of the department, and proposing the development of policies and procedures within own work area
• Daily recording of all Customer cash received on the Finance System and updating the Cash Receipts Forecast. Code and post all other cash receipts/payments on the Finance system, investigate and resolve all unidentified cash items
• Assist with Sharepoint requests for Vouchers, reconcile voucher stock, order vouchers and distribute as per authorised requests
• Manage requests for ad hoc payments
• Update BACS Rejects and Overpayments receipts daily for Payroll to send on a weekly basis